96. At an agreed time after 17:00 on the final day of inspection, the reporting inspector will chair the final feedback meeting. The agenda for this meeting will be:
    • Thanking the school for their engagement in the inspection process
    • Sharing provisional findings of the extent to which standards are met. Where standards are provisionally not met, a brief overview of the evidence
    • Sharing recommended next steps, and/or where standards are not met, areas for action.
    • Outlining the post-inspection next steps, including:
      • the processes and indicative timelines for quality assurance and report publication
      • the factual accuracy stage
      • the availability of the complaints policy
      •  the processes following inspections where one or more of the Standards are judged to be unmet
    • Thanking the school for their hospitality
    • Inviting any questions, at the end of the feedback.
97. At the start of the meeting, the reporting inspector will explain:
    • that provisional judgements can be shared with close family, the school staff, the school’s governors and proprietor, the school’s association and mental health professionals Provisional judgements should not be shared more widely at this point because they are still subject to the quality assurance process
    • that the exact wording of the report will contain the detail of the evidence and will thereforediffer from the oral feedback
    • that all further communication must be to the ISI office and not to inspectors. 

Final feedback meeting attendees

98. Attendance at the final feedback meeting is at the invitation of the reporting inspector. The reporting inspector will chair the meeting.
99. The final feedback meeting will focus on the extent to which the Standards are met.
100. The reporting inspector will invite the headteacher and up to two other school leaders with significant responsibility to the final feedback meeting. This may include members of the school’s senior leadership team who have leadership responsibility for a significant section of the school, for example the head of prep. The maximum number of school leaders who can be present, including the headteacher, is three. One of these leaders should be appointed note taker if the school wishes to do so.
101. The reporting inspector will invite the proprietor or their representative. This will usually be the proprietor, the chair of governors (or chair of trust). The proprietor may choose one other trustee/governor to attend. Therefore, in total, two people may attend the meeting as governors/trustees.
102. The reporting inspector and a team inspector will attend. Any monitoring or shadowing reporting inspector will also attend. Unless there are people attending under the sub-paragraph following, the maximum number of inspectors attending the final feedback meeting will be four.
103. The Chief Inspector or her representative may attend. A representative from the Department for Education may attend.

Table of Attendees at Final Feedback Meeting

The reporting inspector One team inspector Any monitoring inspector on the inspection Any shadow reporting inspector on the inspection The headteacher Up to two other school leaders with significant responsibility (NB: one of whom may be appointed notetaker if the school wishes) The proprietor (NB: or the proprietor's representative, for example, this may be the chair of governors) Up to one other trustee/governor chosen by the proprietor In addition, at their discretion: The Chief Inspector or her representative A representative from the DfE